Month End Closing is mandatory after completing the monthly payroll process, ensuring that no changes can be made post-payout.
It also handles the Leave Entitlement processing for Annual Earned Leave and MCL+HOS Auto Entitlement for new joiners (if applicable, as specified in the Settings under Standard System Parameters), followed by the Leave Reconciliation of balances for ANL, MCL, and HOS.
Additionally, it transfers all monthly data to History, making this action irreversible.
The above indicates that the records have been successfully transferred to History, and leave balances have been processed.
Finally, please perform the Upload Branch Data File to ensure that branches perform the Download Branch Data File and receive the latest leave balances for ANL, MCL, and HOS, before the start of the new month.
Here are the updates to the relevant data files:
The above indicates that the Normal Period Cycle has been updated, with Closed is now set to Yes.
The Contract Period Cycle, grouped with the relevant Period, has also been updated, with Closed is now set to Yes.
The above indicates that the Leave Entitlement has been updated, with a corresponding increase in Annual Earned Leave (if applicable, as specified in the Settings under Standard System Parameters).
The data files listed below have been updated and cleared, ready for the start of a new month.
Finally, the Current Period in Advanced System Parameters has also been updated and is prepared for the new month.
It is strongly recommended to perform the Upload Branch Data File immediately after the Month End Closing. This allows branches to Download Branch Data File to keep their data up-to-date.